Maemo Summit 2009/Location

(Checklist)
(Checklist)
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* Where will the conference be held?
* Where will the conference be held?
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** [http://www.westergasfabriek.nl/english/engels_welcome.php WesterGasFabriek]
* When?
* When?
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** October 9, 10, 11, 2009
* What is the available space & configurations?
* What is the available space & configurations?
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** See [http://www.westergasfabriek.nl/uploads/wgf_plattegrond.pdf] - 4 big spaces for 3 tracks plus hang-out space
* What are our space requirements? (estimate min. and max. attendees and factor in popular vs unpopular sessions)
* What are our space requirements? (estimate min. and max. attendees and factor in popular vs unpopular sessions)
 +
** Expected attendees: 300. Min attendees: 250. Max attendees: 400
* What infrastructure will we need from the facility?
* What infrastructure will we need from the facility?
** Wifi
** Wifi
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* Do we deal with caterers directly, or go through the venue?
* Do we deal with caterers directly, or go through the venue?
* What is the total budget for the facility?
* What is the total budget for the facility?
 +
 +
Much of these details will be dealt with directly by Nokia.

Revision as of 10:15, 3 June 2009

We need to choose the site, and once the site is chosen, co-ordinate for space requirements, infrastructure requirements, catering, and negotiate overall budget.

Checklist

  • Where will the conference be held?
  • When?
    • October 9, 10, 11, 2009
  • What is the available space & configurations?
    • See [1] - 4 big spaces for 3 tracks plus hang-out space
  • What are our space requirements? (estimate min. and max. attendees and factor in popular vs unpopular sessions)
    • Expected attendees: 300. Min attendees: 250. Max attendees: 400
  • What infrastructure will we need from the facility?
    • Wifi
    • Electricity
    • Chairs
    • Projectors
    • A/V
    • Streaming (?)
    • Hang-out/demo space
  • What infrastructure & "dressing" must we provide?
  • On-site catering: what do we need? Coffee, beer, lunch?
  • Do we deal with caterers directly, or go through the venue?
  • What is the total budget for the facility?

Much of these details will be dealt with directly by Nokia.