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| - | We need a procedure for people to request travel sponsorship - as part of the registration process is easiest - and an idea of travel budget, and a procedure and selection criteria for requests. Who will have responsibility for approving requests? The council, or Nokia? How will reimbursements happen?
| + | Sponsored participants will receive an e-mail with instructions to contact the travel agent and their request: flight dates, origin, full name, phone number and any other special consideration. |
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| - | See [http://talk.maemo.org/showthread.php?t=29494 this thread on Talk]
| + | Each sponsored participant is responsible of providing the information to the travel agent and answer any questions from them. |
| - | == Checklist ==
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| - | * Procedure for attendees to ask for sponsorship
| + | [[Category:Maemo Summit 2009]] |
| - | * What is the total travel budget?
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| - | * Who will authorise travel requests?
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| - | * When and how will reimbursements be handled?
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| - | * What criteria will be used to decide who gets travel authorised?
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| - | Ideas from Quim in that Talk thread:
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| - | :* Clear criteria to be invited: speakers, core volunteers in the organization, what else?
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| - | :* The decision of inviting community members is made by community members (who?)
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| - | :* An external travel agency takes care of travel arrangements, as we did in the Danish Weekend.
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| - | :* We book a number of rooms in the same place and we pay in a single go as group reservation (as done with the Tracker Hackfest last year and in the Danish Weekend too).
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| - | :This system requires that the list of approved sponsored participants is known quite in advanced. It is also tied to the approval of sessions/speakers.
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| - | :Perhaps we spend 50-80% of the budget this way and we look for more ad-hoc decisions and more manual handling of expenses after that, to have some flexibility closer to October?
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| - | Ideas from Jaffa:
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| - | :Selecting which "general" community members go could be something like:
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| - | :# Top n karma holders
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| - | :# Top m tmo posters
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| - | :# Top o tmo thanks count (or ratio?)
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| - | :# One slot for a "caption" competition winner on tmo: "I'd like to go to the Maemo Summit because...". Judged by the council.
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| - | :Also, what about some members of the upstream communities? Sponsorship seems like a good way of saying "thank you" and potentially getting them more involved in Maemo as a developer; rather than just an upstream provider.
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Sponsored participants will receive an e-mail with instructions to contact the travel agent and their request: flight dates, origin, full name, phone number and any other special consideration.
Each sponsored participant is responsible of providing the information to the travel agent and answer any questions from them.
