Editing Maemo Summit 2009/Sponsored travel

Warning: You are not logged in. Your IP address will be recorded in this page's edit history.

The edit can be undone. Please check the comparison below to verify that this is what you want to do, and then save the changes below to finish undoing the edit.

Learn more about Contributing to the wiki.

We need a procedure for people to request travel sponsorship - as part of the registration process is easiest - and an idea of travel budget, and a procedure and selection criteria for requests. Who will have responsibility for approving requests? The council, or Nokia? How will reimbursements happen?

See [http://talk.maemo.org/showthread.php?t=29494 this thread on Talk]
== Checklist ==

* Procedure for attendees to ask for sponsorship
* What is the total travel budget?
* Who will authorise travel requests?
* When and how will reimbursements be handled?
* What criteria will be used to decide who gets travel authorised?

Ideas from Quim in that Talk thread:
:* Clear criteria to be invited: speakers, core volunteers in the organization, what else?
:* The decision of inviting community members is made by community members (who?)
:* An external travel agency takes care of travel arrangements, as we did in the Danish Weekend.
:* We book a number of rooms in the same place and we pay in a single go as group reservation (as done with the Tracker Hackfest last year and in the Danish Weekend too).

:This system requires that the list of approved sponsored participants is known quite in advanced. It is also tied to the approval of sessions/speakers.

:Perhaps we spend 50-80% of the budget this way and we look for more ad-hoc decisions and more manual handling of expenses after that, to have some flexibility closer to October?

Ideas from Jaffa:
:Selecting which "general" community members go could be something like:
:1. Top n karma holders
:2. Top m tmo posters
:3. Top o tmo thanks count (or ratio?)
:4. One slot for a "caption" competition winner on tmo: "I'd like to go to the Maemo Summit because...". Judged by the council.

Please note that all contributions to maemo.org wiki may be edited, altered, or removed by other contributors. If you do not want your writing to be edited mercilessly, then do not submit it here.
You are also promising us that you wrote this yourself, or copied it from a public domain or similar free resource (see maemo.org wiki:Copyrights for details). Do not submit copyrighted work without permission!

Summary:

Cancel | Editing help (opens in new window)

Retrieved from "http://wiki.maemo.org/Maemo_Summit_2009/Sponsored_travel"

Personal tools

Navigation

Views

Editing Maemo Summit 2009/Sponsored travel

@@ Line 1: / Line 1: @@
-Sponsored participants will receive an e-mail with instructions to contact the travel agent and their request: flight dates, origin, full name, phone number and any other special consideration.
+We need a procedure for people to request travel sponsorship - as part of the registration process is easiest - and an idea of travel budget, and a procedure and selection criteria for requests. Who will have responsibility for approving requests? The council, or Nokia? How will reimbursements happen?
-Each sponsored participant is responsible of providing the information to the travel agent and answer any questions from them.
+See [http://talk.maemo.org/showthread.php?t=29494 this thread on Talk]
+== Checklist ==
-[[Category:Maemo Summit 2009]]
+* Procedure for attendees to ask for sponsorship
+* What is the total travel budget?
+* Who will authorise travel requests?
+* When and how will reimbursements be handled?
+* What criteria will be used to decide who gets travel authorised?
+Ideas from Quim in that Talk thread:
+:* Clear criteria to be invited: speakers, core volunteers in the organization, what else?
+:* The decision of inviting community members is made by community members (who?)
+:* An external travel agency takes care of travel arrangements, as we did in the Danish Weekend.
+:* We book a number of rooms in the same place and we pay in a single go as group reservation (as done with the Tracker Hackfest last year and in the Danish Weekend too).
+:This system requires that the list of approved sponsored participants is known quite in advanced. It is also tied to the approval of sessions/speakers.
+:Perhaps we spend 50-80% of the budget this way and we look for more ad-hoc decisions and more manual handling of expenses after that, to have some flexibility closer to October?
+Ideas from Jaffa:
+:Selecting which "general" community members go could be something like:
+:1. Top n karma holders
+:2. Top m tmo posters
+:3. Top o tmo thanks count (or ratio?)
+:4. One slot for a "caption" competition winner on tmo: "I'd like to go to the Maemo Summit because...". Judged by the council.